Welcome to the Portsmouth Redevelopment and Housing Authority (PRHA) Procurement Department. The primary mission of the Procurement Department is to serve as the central purchasing and materials management department for PRHA while complying with all applicable Federal, State, and Local laws.
We seek to acquire economical and quality goods, services, and construction with as much competition as the open market will provide. Consequently, we are always seeking new, qualified suppliers/vendors who will receive fair and equitable treatment while working with our agency. Working with PRHA offers new opportunities to use your know-how, develop new markets and expand existing ones.
This section provides information on how to do business with PRHA and on upcoming Procurement solicitations such as Invitation for Bids (IFBs), Request for Proposals (RFPs) and Requests for Qualifications (RFQs). All solicitation are available on eVA**, the Commonwealth of Virginia eProcurement website at www.eva.virginia.gov and on this website. The PRHA Statement of Procurement Policy is located under Forms.
**eVA (Electronic Virginia)
PRHA encourages vendors to visit the eVA website and register in order to receive electronic notification of future and current opportunities at https://eva.virginia.gov/register-now.html. There are no fees associated with the registration. Vendors are also instructed to read and become familiar with the Commonwealth of Virginia's Vendor Manual that is available for download from this site. The Vendor Manual is a wealth of information on how to do business with State agencies and gives general guidance on the State procurement laws.
What is an Invitation for Bid (IFB)?
An IFB is a solicitation method where PRHA publicly solicits sealed bids for goods, services or construction that are specifically defined. A firm-fixed-price contract is awarded to a responsive and responsible bidder whose bid, conforming to all the material terms and conditions of the IFB, is the lowest in price. It is the preferred method for procuring construction.
Federally-funded construction contracts over $2,000 must abide by the Davis-Bacon Minimum Wage Standards. These Standards require Contractors to pay minimum wages based on labor classifications. Contractors must submit Certified Payrolls and PRHA will conduct interviews with workers to ensure they are being paid the prevailing wages and are properly classified. Please click on the link to Davis-Bacon Labor Standards - A Contractor’s Guide to Prevailing Wage Requirements for Federally-Assisted Construction Projects to learn more about Davis-Bacon requirements.
What is a Request for Proposal (RFP)?
An RFP is a solicitation method where PRHA conducts competitive negotiations with responding firms based on their score or ranking. It is used when PRHA requires the flexibility to describe in general terms what is being sought and uses technical evaluation factors along with the price to evaluate responses. It offers the opportunity, through negotiation, to provide the means for both the buyer and seller to reach agreement on a contract’s content, terms, and conditions. It is primarily used for procuring services.
What is a Request for Qualifications (RFQ)?
An RFQ is very similar to an RFP but it is strictly based on qualifications. This is also known as Qualifications Based Solicitations (QBS). Price is not a consideration in evaluating proposals. PRHA conducts competitive negotiations with responding firms based on their score or ranking regarding costs, terms, and conditions. This is a procurement method required for architectural/engineering firms and development partners.